Guidelines & Details
Thank you for your participation in this years Dining By Design - Harlingens premier fundraising event for the North Cameron Unit of the American Cancer Society! We are excited for you to join us on Thursday, November 2, 2017, in our latest venue - the Casa de Amistad. Together, we are sure to make it a memorable year and raise funds to END CANCER NOW!
Please reveiw the following information. Should you have any questions, contact your table coordinator.
Instructions:
▪Please complete the Designer Information Form and return it to your coordinator.
Table Guidelines:
▪The minimum number of guests per table is 8. We will accommodate large tables as space will allow. If you are planning on a very large table, please make arrangements with your coordinator early.
▪You are encouraged to bring in your own table(s) and chairs, or we can assist you in this area. We have 60" round tables available to us through the Casa de Amistad; they seat a maximum of 8. The chairs available at the Casa are standard metal chairs; we suggest chair covers. We can also reserve the following for you:
-a 72" round table which seats 8-10 guests
-a 2.5' x 8' rectangular tables; seating available depends on how many tables are used
▪You may provide your own table linens or rent them as necessary. Possible local vendors include, but are not limited to the following: -All Party Rentals 1514 N. Closner Blvd., Edinburg 381-9080
-Rental World 821 Jackson St., Harlingen 364-1014
-Social Situations 1110 E. Harrison, Harlingen 423-9307
Delivery fees may be waived if you request delivery with the Dining by Design delivery.
▪Battery-operated candles are permitted.
▪Extra items and props (side chairs, tables, carts, etc.) are permitted.
▪Electricity may be used as available.
▪Nothing may be hung from the ceiling or on the walls.
▪The title of your table and your designer's names should be displayed on your table; you may display this however you wish. We ask for no promotion of your business, as this is a fundraiser to promote the American Cancer Society. The committee can provide you with a 5" x 7" card containing your title and designers' names. Please make this request through your coordinator.
Dinner Options:
▪Prior to the evening meal, a cloth napkin containing silverware will be placed on each chair. Wine and water glasses will also be added to your table. Designers may choose to remove their personal silverware, plates, etc., before the meal is served.
▪Wine will be served during the evening event. Your guests are welcome to bring in favorite bottles of wine or other libations and set-ups for your table.
Schedule:
Set-Up: -Wednesday, November 1 from 10 a.m. to 8 p.m.
-There will be NO setup on Thursday. Fresh flowers can be brought in from 9:00- 10:00 a.m.
Daytime Preview: -Thursday, November 2nd from 11:00 a.m. 2:00 p.m.
-A lovely presentation of finger foods will be available for attendees.
-Presale Tickets are $25 each or $30 at the door.
Evening Gala: -Thursday, November 2nd
-Cocktails and viewing begin at 6:30 p.m.
-Dinner is served at 7:30 p.m.
-Tickets are $100 each.
-You may also take down after the event is over Thursday evening, but not earlier than 10pm.
Take-down: -Friday, November 3rd from 7:30 to 10 a.m.
-Because there is no clean-up crew, please make sure your area is left clean.
Designer Deadline:
▪PLEASE TURN IN EVERYTHING TO YOUR COORDINATOR BY OCTOBER 6, 2017
-Payment for all seats
-Your completed Designer Information Form
-The names and payment for Honorariums and Memorials ($100 each)
Let's Be Social!
www.facebook.com/diningbydesignrgv
www.instagram.com/diningbydesignrgv